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Frequently Asked Questions

How do I change my address or name on file?

All changes must be received in writing. Print this Change of Address Request Form, fill it out and send requests to:

Robert L. Bayless, Producer LLC

Attn: Land Department

621 17th Street

Suite 2300

Denver, CO 80293

Fax: (303) 296-0753

Email: CarolH@bayless-cos.com

Please include the following:

  • Your Name
  • Owner Number
  • Old Address
  • New Address
  • Last four digits of the Social Security number for verification
  • Daytime phone number including area code
  • E-mail address if available

The required documentation for a name change is a copy of the recorded document indicating the name change or a copy of the marriage certificate.

How do I update my Social Security of Tax ID number on file?

To update your Social Security or Tax ID information, you will need to submit a completed IRS Form W9, Request for Taxpayer Identification Number and Certification. The form can be found on the Internal Revenue Service website at www.irs.gov. Also include your owner number and old Social Security or Tax ID number, a daytime phone number including area code, and an email address if available with your information. You can also contact our office at (303) 296-9900 to request a copy of the IRS Form W-9 to be sent to you by mail.

How do I report a change of ownership as a result of death?

All requests for change of ownership must be submitted in writing, accompanied by a recorded conveyance and sent to:

Robert L. Bayless, Producer LLC

Attn: Land Department

621 17th Street  Suite 2300

Denver, CO 80293

Fax: (303) 296-0753

Email: krisher@bayless-cos.com

Please include the following information:

  • Deceased owner’s name and owner number
  • Contact person’s name and address
  • A daytime phone number with area code
  • An email address if available

Further instructions or requests for information will then be mailed to you.

How do I report a change of ownership other than death?

All requests for change of ownership must be submitted in writing, accompanied by a recorded conveyance document and sent to:

Robert L. Bayless, Producer LLC

Land Department

621 17th Street Suite 2300

Denver, CO 80293

Please include the following information:

  • Name of current owner
  • A copy of the recorded conveyance, assignment, or deed
  • Your name
  • Your address
  • A daytime phone number including area code
  • An email address if available